Gas safety certificate – FAQs

What are the requirements for landlords?
Landlords are required by law to make sure that the following are adhered to:

  • Making sure that you have a safety record for a period of two years
  • All appliances that are provided for tenancy purposes should be in a good condition
  • Gas equipment should also be safe, or removed in the event that their presence negates hampers the safety of the tenants
  • Ensure that all checks are carried out regularly, and only by qualified and certified engineers
  • Make available the safety check records to tenants
  • All gas appliances that are to be used by the tenants should always have a regular annual gas safety check
What if I break the regulations?
If you break the gas safety regulations then HSE entitles to take legal action against you, which can include a hefty fine, a warning letter or a sentence. Breaking the safety law may also invalid your insurance.
What if I have shared ownership of my property with another housing company?
In the event that you are sharing ownership of your property with a longer than 7 year lease, you should know that the housing company is not duty bound as a landlord according to the Gas Safety (Installation and Use) Regulations 1998 (GS(IU)R 98). For this reason, your obligations are more or less the same as that of a home owner.

However, in the event that the lease period is shorter than 7 years, the housing company will be considered a landlord according to GS(IU)R 98.

It is therefore important for you to make sure that the contract you have with the housing company indicates whoever is responsible for gas safety within the premises.

Do I need to provide my tenants with a record of safety checks?
Yes. You are legally required to provide your tenants with the gas safety certificate before they move in, and to do the same for existing tenants within 4 weeks of the inspection being carried out. Besides that, you should make sure that you keep the records for at least 2 years
In the event that you need more information on the responsibility of the landlord, check out the landlord’s page to get the safety record.
What must a gas safety certificate consist of?
As a minimum, the record of a gas safety check must contain the following information:

  • A complete description of appliances that have been checked, including the location of the same
  • All the necessary particulars of the engineers tasked with carrying out the inspection, including the name, and registration number
  • The day and date when the appliances were inspected
  • The location of the property in question
  • Full contact details of the landlord, or the agent in the event that this is relevant
  • Faulty appliances that were noted, and the course of action taken to correct the same
  • A full report that confirms the successful completion of the certification as per the Gas Safety regulations